ASSETKOUNT

People using smartphones to verify tagged equipment across business locations

Platform Blueprint

Complete Asset Truth Layerbetween physical assets and enterprise systems.

ASSETKOUNT is designed to go beyond asset tracking. It connects the physical reality on the ground with ERP, finance, audit and operations.

Enterprise Asset Register

Centralised asset master with categories, tags, serial numbers, locations, custodians, cost centres, book values, attachments and lifecycle history.

Mobile Verification

Verify assets using smartphone camera, QR, barcode, RFID-ready workflows, GPS, photos, digital signatures, condition checklists and offline sync.

Verification Events

Plan and run structured physical verification events by location, zone, asset class, team, approval rule and audit sample requirement.

ERP Reconciliation

Compare book records against physical findings to identify ghost assets, unrecorded assets, wrong locations, cost centre mismatches and disposal candidates.

Audit Evidence Centre

Every verification is backed by user ID, timestamp, GPS, photo evidence, scan details, approval trail and immutable activity history.

AI Asset Intelligence

Detect duplicate records, repeated missing assets, location drift, high-risk custodians, ageing assets, condition deterioration and audit gaps.

An asset register alongside a workplace with a missing asset and damaged equipment
Book RecordPhysical Reality

The Asset Reality Gap

Recorded in the books.Uncertain on the ground.

Your fixed asset register can record an asset long after its location, custodian or condition has changed. Verification brings those differences into view.

  • Ghost assets in the booksMissing or disposed assets remain on the register.
  • Location and custody mismatchesPhysical movements outpace record updates.
  • Weak evidence and delayed reconciliationUnresolved differences surface when the pressure is on.

ASSETKOUNT connects asset records to physical evidence seamlessly.

What ASSETKOUNT Verifies

Evidence behindevery asset record.

Existence

Is the recorded asset physically present?

Location

Is it at the location shown in your records?

Custody

Who is responsible for the asset?

Condition

Does its physical condition match the record?

A verification officer scans the asset tag on a pharmacy refrigerator while a colleague reviews the record

The Verification Journey

Controlled Verification Process.From Scoping to Successful Completion.

Give every exercise a defined scope, clear responsibilities and a controlled route to completion.

Define the scope before you start.

Choose the sites and asset classes, bring in the register, and agree evidence requirements and completion criteria.

Connected scenes of planning, warehouse asset verification and management review
A smartphone captures the asset tag on a point of sale printer
Evidence linked to the assetAsset ID + photographLocation · ConditionVerifier · Timestamp

Verification at the Asset

A smartphone connectsthe asset to its evidence.

Bring the verification record to the physical asset. Capture the findings where the asset stands, with the context reviewers need.

  • Scan the asset IDIdentify the asset being verified.
  • Record the physical findingsConfirm condition and capture photos and location.
  • Retain the verification contextKeep the verifier and timestamp with the submission.
Explore the complete journey

Mobile Evidence + Real-Time Control

Every verification activity produces defensible evidence and live management visibility.

The ASSETKOUNT mobile app home screen with assigned, verified and remaining assets

Evidence captured at the point of verification

  • QR / barcode / RFID / NFC scan evidence
  • GPS location and geofence confirmation
  • Photo or video proof of physical existence
  • Serial number / nameplate OCR capture
  • Asset condition and damage checklist
  • Custodian confirmation and digital signature
  • Timestamp, verifier ID, device ID, and full audit trail
The ASSETKOUNT campaign control centre showing verification progress gauges

Capture it once.
Trust it forever.

Verify anywhere.
Control everywhere.

Real-time visibility.
Smarter decisions.

Defensible evidence.
Complete confidence.

Exceptions with Accountability

Every discrepancyhas a review path.

Missing asset. Wrong location. Changed condition. Record the finding, attach the evidence and give reviewers a clear basis for follow-up.

  1. Step 01Field findingMissing, moved or changed asset recorded at source.
  2. Step 02Evidence reviewPhotos, location, verifier and timestamp checked.
  3. Step 03Follow-upResolved, reassigned or escalated with a full trail.

Field teamsRecord findings at the asset.

SupervisorsReview the evidence.

Explore review controls
A warehouse verifier and supervisor examine asset findings together on a tablet

Assurance To Match Your Controls

The right review.For each verification.

Choose the review approach that fits the exercise and your organisation’s control requirements.

Selected review approach

Fast Turnaround

Supervisor review

Verification findings are reviewed by the supervisor before completion.

  1. Verification
  2. Supervisor review
  3. Approved
Finance and operational reviewers discuss asset records and supporting evidence

Verification to Action

Physical Evidence.Financial Clarity.

ASSETKOUNT Complements and Integrates with your ERP.

Import the asset register. Verify physical assets. Reconcile the findings and release approved outcomes for the next agreed action.

01Import Register
02Verify Assets
03Reconcile
04Approve Outcomes
A tagged device is checked against an asset register displayed on a laptop

What you receive

Clear evidence. Actionable outputs.

Verified Asset Register

Recorded findings on existence and location.

Supporting Evidence

Evidence linked to the verification record.

Exception Summary

Missing assets, mismatches and items to resolve.

Reconciliation and Closeout

Reviewed differences and agreed follow-up actions.

Two Ways To Work With ASSETKOUNT

One Platform.Your delivery model.

Choose who leads the exercise. Keep physical evidence, review and reconciliation at the centre.

A service team conducting an asset verification exercise at a customer's premises

Our Teams Lead
Your Verification.

We manage and execute the verification at your premises using ASSETKOUNT.

  • Project management and site coordination
  • Physical verification at your premises
  • Evidence capture and exception review
  • Reporting and agreed closeout

Your team provides records, access and approvals.

Focused Pilot

Clear Scope.Measurable findings.

Start with representative assets and locations. Use the pilot to see how the verification workflow, evidence and review requirements fit your organisation.

  • Define the first scopeAgree sites, asset classes and register availability.
  • Agree evidence and responsibilitiesConfirm the review roles and completion criteria.
  • Assess the findingsReview verification coverage, exceptions and reconciliation.
A customer and project lead plan a focused verification pilot using asset records and location photographs
A smartphone and laptop show the connection between a tagged physical asset and its verification record

See ASSETKOUNT in action

One Asset.The completeverification journey.

See how an asset moves from campaign setup and mobile verification to evidence review, exception handling, reconciliation and approved closeout.

Industries We Serve

Asset Verification For Every Sector

One platform to verify physical assets, capture evidence and strengthen accountability across every location.

An official verifies equipment with a tablet in a government building

Government

Verify public assets, confirm custody and retain evidence for accountable reporting.

An engineer checks plant machinery on a factory floor with a tablet

Manufacturing

Verify machinery, tools and plant equipment with clear records of location, custody and condition.

Clinicians review medical equipment records on a tablet

Healthcare

Verify medical equipment across facilities, with physical evidence linked to every asset record.

A staff member verifies laptops in a campus computer lab

Education

Verify laptops, lab equipment and campus assets across departments and locations.

A site worker checks a generator on a construction site with a tablet

Construction

Verify tools, equipment and vehicles across projects, yards and sites.

A store associate scans a point of sale terminal in a retail store

Retail

Verify POS terminals, store equipment and fixtures across outlets, warehouses and offices.

Because Every Asset Matters.

Your Next Step

Let’s define your firstverification exercise.

A 30-minute scoping call to discuss your sites, asset classes, delivery model and starting records. Then agree a practical plan before work begins.

Prefer email?contact@acrebis.com

A clear plan before we start

  1. Your delivery model

    Full Service or Self Service.

    01
  2. Your first scope

    Sites, asset classes and available records.

    02
  3. Your control requirements

    Evidence, reviewers and completion criteria.

    03
  4. Your proposal

    Responsibilities, schedule, deliverables and fees.

    04

Let’s connect

Your next step
starts here.

Tell us a little about your verification needs and we’ll follow up to plan the next step.

We’ll only use these details to respond to your enquiry.